Time Management Techniques for Work-Life Integration

By: Laura Berger

Credit: Pexels

Credit: Pexels

Despite all the talk and best efforts, work-life balance remains elusive for many professionals. The generic advice about how to structure our time fails to account for each individual’s income requirements, career goals and personal values. When you fall short of “having it all” -- the successful career, the storybook family life, the active gym membership, the eight hours of sleep -- the outcome is guilt, stress and shame. In a nutshell, these emotions only hinder growth.

No one can be in two places at once. Expending effort in one area of life causes guilt in another. Long hours at work, for example, can result in a cycle of negative self-talk: “I’m letting my family down by staying at the office so late.” Conversely, leaving work early to join a child’s field trip can cause thoughts like, “I have so much to do at work. I really shouldn’t be here.” These statements only add more guilt and shame, and the vicious cycle continues.

Fortunately, it is possible to have a successful career and live in accordance with your values. The key is to understand what works for you. You can also shift your approach, maybe embracing the term “work-life integration.” Just making that subtle pivot in language will help.

The Tool

Start this integration by identifying where you would really like to focus your energy.

You can use an energy chart, similar to the one below, to provide a fantastic visual representation of where you are now and where you want to be. The energy chart allocates how much energy you spend in each of your “essential roles.” Create your own chart by first calculating your total daily waking hours.

Next, over the course of a week, record how much time you spend on each intrinsically fulfilling activity daily, both as time and a percentage. For example, if you spend 10% of your time exercising, you would assign “10” as your energy allocation for that activity. You can also include activities that you’d like to incorporate into your life. If you would like to start meditating, for example, assign it “0” since you currently spend 0% of your energy on meditation.

Typically, clients will include eight to 10 activities, but there is no right number. For your chart key, create color-coded rectangles for each activity.\

Courtesy Berdeo Group

Courtesy Berdeo Group

Now map out how you wish to spend your time. Being a visual creature, having a chart of what you value makes it far easier to stay accountable to your goals. Having your current and future life charts side-by-side will show you whether you are living in alignment with your core. This may just be the motivation you need to kick start your journey.

Courtesy Berdeo Group

Courtesy Berdeo Group

Courtesy Berdeo Group

Courtesy Berdeo Group

Taking Action

With a mechanism in place, it’s now time to start acting toward your goals. Begin by figuring out how you might be able to get back more time for yourself. Some, for example, choose to wake up 30 minutes earlier to fit in something they love, whether meditating, walking the dog or journaling.

Next, look at how you are “wasting” your waking hours. How much time do you spend scrolling social media or browsing the internet? In front of the TV or shopping? You might be surprised at how quickly these numbers add up. Twenty minutes per day on social media is 2.3 hours per week. Ask yourself if this time would be better spent on any of the essential roles in your future energy chart.

Next, evaluate how you can strategically shift your schedule. Say, for example, you currently do laundry after your kids go to bed. Could you do laundry when they are doing homework instead and use the time after they’re in bed to treat yourself to an at-home yoga session or a nice bath? Of course, routines are powerful. Be determined to approach this from a flexible perspective.

Then identify the barriers preventing you from doing what you love. If you find yourself overloaded with work, for example, delegate more. If you find that housework falls entirely on you, talk to your family and provide specific ways they can help. Ultimately, if you spot an unfair “time-suck” in any aspect of your life, don’t be afraid to speak up about it.

Now ensure you are allocating your newfound time toward the activities you identified in your future energy chart. If you’ve made time to exercise, for example, set a goal, whether that’s running a 5K or going to the gym three times per week. Think about ways to help you stay accountable to that goal. Maybe find a gym buddy or track your progress in a notebook or in an app. Think creatively about how you can optimize every second of the time you find for yourself. After all, time is finite -- it's truly your most precious resource.

Lastly, treat your energy chart as a living document. Make a note to come back to it periodically to ensure you’re on track. As you make progress, your current energy chart will evolve, and the preferences on your future chart will likely change, too. Alas, all change requires some type of tool or method. In this case, a little rigor will create much happiness, lower stress and maybe even increase longevity. Go forth and see how worthwhile it really is.

This article originally appeared on www.forbes.com


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Featured on ABC News, CNBC, Yahoo Finance, Redbook, Self, and the Miami Herald, Laura Berger is a certified executive coach and co-founder of the Berdeo Group. Her clients include leaders at JP Morgan Chase, The Walt Disney World Company, Financial Solutions Advisory Group, and Big Brothers Big Sisters. She is the co-author of two books: Fall in Love Again Every Day and Radical Sabbatical.

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Laura Berger

Featured on ABC News, in CNBC, Yahoo Finance, and in Redbook, Self, and the Miami Herald, Laura Berger is a certified executive coach and co-founder of the Berdéo Group. She has counseled leaders for 15 years, maximizing their potential in the areas of Evidence based leadership, global operations management, and strategic change management. Her clients include leaders at JP Morgan Chase, Leo Burnett Worldwide, American Hospital Association, Starcom MediaVest Group, The Walt Disney World Company, Financial Solutions Advisory Group, World Business Chicago, and Big Brothers Big Sisters. She is an in-demand speaker and co-author of two books: Fall in Love Again Every Day and Radical Sabbatical: Could You Say Goodbye to Everything You Know to Get Everything You Want?.

Downsizing in Retirement

By: Allison Pearson

Do you and your partner share the same goals & expectations for the future throughout your changing life phases?

My son recently headed off to college. It was an important life transition, not just for my son, but for me and my husband as well. Seeing our child move out of the house and start a new phase of his life inspired us to evaluate our outlook for retirement – or, more accurately, how we would approach our next stage of life and how we envisioned living it.

The notion that the traditional definition of retirement is changing is no longer a revelation. It’s not even a remotely provocative concept these days.

We've all seen the headlines about how people are working longer because they're living longer, or simply because they want to remain active, engaged and productive. I'm personally very much on board with this – I plan to continue working into my "retirement" years, although not necessarily in the same capacity as what I'm doing now, or on the same full-time schedule.

In other words, I plan to downsize my career to some extent when I reach that point when I feel ready to shift some of my focus to other life goals, activities and interests. I think that's what I look forward to most in retirement, and how I define this next stage of life for me: It's a time to focus on whatever you choose to focus on, so long as you're able to maintain the lifestyle you're comfortable with financially.

"Our careers have always been the center point of our conversations about retirement, but now we are starting to consider other aspects of our plans for how we'll live in the future."

My husband and I are both in agreement that, barring any physical limitations as we get older, we intend to continue working, contributing and generally remaining active for as long as possible. Our careers have always been the center point of our conversations about retirement, but now we are starting to consider other aspects of our plans for how we'll live in the future. In other words, we're trying to develop a common vision of retirement that is both fulfilling and financially viable.

Where to Live in Retirement – The Housing Dilemma

The concept of downsizing is typically used in context with housing, of course. And as I look toward the future I (somewhat hazily) envision for myself and my husband, figuring out what will work best for us in terms of the size, cost and location of the place we call home has become a rather pressing topic. In fact, our initial conversations on the topic were my first indication that my vision of retirement was not entirely aligned with my husband's – at least when it came to housing.

Before I go into how the housing situation exposed this gap in our retirement vision, I'll give some background on the practical aspects of our downsizing dilemma.

Our situation is probably familiar to a lot of people in our stage of life. We realize it would make sense to downsize for a number of reasons – cost chief among them, but also the desire to have a smaller property to maintain. But we're also at the mercy of the ups and downs of the real estate market.

We purchased our current home 15 years ago in the midst of a classic "buyer's market" and were pleased to see it appreciate considerably since the 2008 recession as the location is very favorable and home prices in general have enjoyed a steady climb.

Now that we've reached this point and the housing market is strong, we feel we should consider selling, as it appears we're solidly in a seller's market – but are we? After all, a healthy real estate market means we have a good chance of making a profit on the sale of our current house, but as we peruse listings in the area, I was disheartened to realize that there's no way we'll find another house with a comparable value. Even the smallest houses we'd consider are now going for around what we originally bought our current house for. As it stands, we don't have the opportunity to make a profit on the sale of or current house that we could add to our retirement savings, or even make enough money so that we could have a very small mortgage or eliminate it altogether. That was eye opening!

Of course, I'm not implying that one should consider their house to be a retirement nest egg. The unpredictability of the real estate market makes that idea a very risky bet! But the Catch-22 nature of trying to buy in a seller's market is simply a complicating factor as my husband and I attempt to downsize as one of many aspects of our lives in preparation for retirement.
 

Getting back to the vision side of things, our discussions about downsizing bring to mind a time several years ago when we purchased a property in Utah. It was in a fairly remote, secluded location – more or less rural compared to where we live now.

I had always considered the Utah land to be an investment property, so it took me by surprise when I learned that my husband had always assumed that's where we would live when we retired. I told him that wasn't what I had in mind at all – I envisioned having a smaller, more manageable house but still wanted to be located in a suburban area with easy access to grocery stores and other conveniences.

"You can believe you share the same vision as your partner, when in fact you have very different ideas about what your future needs will be."

We have since sold the Utah property, but it's a good example of how you can believe you share the same vision as your partner, when in fact you have very different ideas about what your future needs will be.

How to Live in Retirement – A Shared Vision

The housing detail – while it's certainly an important one – is nonetheless a relatively tactical decision and I'm confident we'll be able to come up with a compromise that works for both of us. In fact, finding a house that's slightly more off the beaten path than I'd prefer could allow us to find something that's more affordable and gives us the financial lift we’re looking for with the sale of our current house. But we've agreed that we will not rush out and do anything unless it makes good sense. We love our home and views of the mountains and don't want to have to give that up.

Still, the fairly stark contrast between our preferences on this point opened my eyes to the larger, more philosophical question of whether we shared the same vision of retirement. In other words, not just where to live, but how to live.

Perhaps the reason it's so difficult for me and my husband – and for most couples, I assume – to find common ground when it comes to our long-term outlook is because of the uncertainty involved. Strictly from a health perspective, it's very difficult to know what we can expect to be capable of 20 or 30 years from now. It's also a rather scary and unsettling thing to think about, so the natural tendency is to block it out of your mind entirely – you can worry about it later.
 

With so much of our future unknown – and unknowable – how can we ever be sure that we're both moving toward a shared vision of retirement, or of our future together in general? For me and my husband, I think the best solution is to make retirement an ongoing conversation. It's a key piece of our future that should come into play whenever we're discussing finances, career paths, housing decisions, major purchases, and our college-aged son's financial situation and future as well.

I've written about talking with your parents about their retirement and educating your kids about money in my previous columns. And I firmly believe that communication is absolutely critical to financial success and maintaining a healthy relationship with money. It can be a difficult thing to discuss, but having honest, open conversations with your family members can help ensure everyone is better prepared for those important transitions – both expected and unexpected – in our lives.

"I firmly believe that communication is absolutely critical to financial success and maintaining a healthy relationship with money."

Your vision for retirement is a very personal thing. But when you're expecting to share the rest of your life with your partner, you want to make sure your visions are at least somewhat aligned. Keep those lines of communication open, and remember: the future is what you make it, so it pays to remain focused on your goals and prepared for the unexpected.

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Investing involves risk, including possible loss of principal.

Diversification does not assure a profit or protect against loss in a declining market.

This article originally appeared on https://www.jackson.com/financialfreedomstudio/articles/2017/downsizing-in-retirement.html


Allison Pearson.jpg

Allison Pearson currently serves as Vice President of the National Sales Desk for Jackson National Life Distributors LLC (JNLD). She is responsible for the Career Development Program, coordinating recruiting efforts and training and supporting the Sales Desk management team in strategic initiatives. Allison joined Jackson in 2002 as Director of Recruiting with Human Resources.

Natural Networking

by Raleigh Mayer

“Only Connect” –E.M. Forster

 Networking. Everybody’s doing it: Or should be.

Cultivating and maintaining a wide network of personal and professional contacts is a required skill for anyone active in the business world and community environment, and often the foundation for securing new clients, new business, or new careers. In fact, networking’s become such a ‘necessary evil’ that many people are offended by the very word. However, when done properly, networking, or simply meeting people, can be fun, and quite productive in terms of informational exchange as well as opportunity.  The key is to offer yourself: as a resource, a referral base, or simply ally and friend, rather than going in looking to gain something at the outset. This perspective will change the dynamics in terms of how you approach others, and how you present yourself.  But where and how does one begin? The answer is here and now.

 Establish Presence

Before you “go public”, even on weekends and off-hours, give some thought to your wardrobe, accessories, and overall grooming, keeping in mind that casual should not translate to sloppy.

Get in the habit of carrying business cards at all times, and always be ready with a smile, a firm and energetic handshake, and light conversation topics. Be quick to extend your hand and introduce yourself.  For more formal or organized business or professional events also:

  • Use your time to talk to people, rather than eat or drink. Eat beforehand.
  • Develop a brief and clever (20 seconds maximum) self-introduction, not a sales pitch.
  • Pronounce your name clearly, and make sure you hear the other person’s as well. If you are unsure of their name or pronunciation, ask them to repeat it right away.
  • If you are holding a drink, keep it in your left hand, so you can shake hands easily.
  • Speak with enthusiasm; say only positive, upbeat things about yourself and the event.
  • Ask open-ended questions, and do more listening than talking.

 Navigating an Event

Most of us are a little intimidated, if not plain terrified, to meet large groups of new people. But the most counter-productive approach to attending an event is to bring a friend or colleague as a ‘bodyguard’, to protect you from going it alone. By all means, attend with a friend - then separate during the event.  Instead, to minimize anxiety and maximize connections:

  • Arrive early. The few people already in attendance will focus fully on you, and your comfort level will raise before the room is crowded.
  • Leave behind (or check) big bags and briefcases. You need to be able to mingle easily.
  • Feel free to join groups of more than two people. How do you think the rest got there?
  • Always ask for business cards if you care to, but do not offer yours unless asked.
  • If you would like to exit from a conversation, simply thank the person for the chat and the chance to meet, shake hands warmly, and move on. Skip the excuses about going to the bar or bathroom.

 Following Up

New acquaintances are like seedlings: They won’t grow if left alone.  So, if you are serious about maintaining contact, make sure to:

  • Email them right away to express your pleasure with the introduction.
  • Thank them promptly if they offered or delivered something helpful.
  • If you offered resources or referral, do so immediately.
  • Let contacts know the outcomes of their referrals or recommendations.
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Raleigh Mayer

Raleigh Mayer, known as the “Gravitas Guru”, is an executive development consultant, coach, and speaker, specializing in presentation, communication, and leadership, including programs designed specifically for the career acceleration of female executives. Formerly a vice president and spokesperson for the New York City Marathon, Raleigh has coached and trained executive clients for more than a decade and serves a wide variety of Fortune 500 companies.  She is currently a senior fellow at the Logos Institute for Crisis Management and Executive Leadership, a leadership lecturer at New York University and Barnard College, and on the leadership council of the Financial Women’s Association.